Enterprise Content Management

Document Management System

When the business grows, big and critical challenges arise and one of the major challenges is the management of documents. The common dilemmas are.
Storage: Where will we keep our documents? How much can we spend to store them?
Retrieval:How can people find needed documents? How much time can be spent looking for them?
Filing: How can people find needed documents? How much time can be spent looking for them?
Security: How do we protect against the loss, tampering or destruction of documents? How do we keep sensitive information hidden?
Archival: How do we ensure the readability of documents in the future? How can we protect our documents against fires, floods or natural disasters?
Retention: How do we decide what documents to retain? How long should they be kept? How do we remove them afterwards?
Distribution: How do we get documents into the hands of people who need them? How much can we spend to distribute the documents
Work flow: If documents need to pass from one person to another, what are the rules for how their work should flow?
Creation: If more than one person is involved in creating a document, how will the people collaborate? In order to provide the most efficient and cost effective answers to these questions, a comprehensive and well-orchestrated document management system is essential to reliably track/store electronic documents and images of paper documents. These systems control documents from their creation to long-term archiving.

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Advantages

Organized User Management: Manages user groups at repository level. View & Download: Files assign download permission to the user. The user is not able to check out the document, nor is able to make changes to it.
Integrated Work flow Management: Rule driven work flow process facilitates submission, review and approval processes of documents and ensures that all the necessary steps are followed in the correct sequence.
Require Signature before check-in assigns full and unrestricted permissions on the document the users have to physically sign the document before checking it after making changes. The signature provides for a very secure way of authenticating various versions of a document.
Group together similar documents together in a cluster.
View File Listing assigns minimum permissions to the user, in that he is only able to see the document as available in the list of various documents.
Document Audit Trail: Comprehensive audit trail displays the viewed, or modified document and the modification comments associated with each version
Easy-to-use Interface: The powerful yet easy-to-use and intuitive graphical user interface coupled with comprehensive user guides ensure minimal training for using this.
Document Meta data Management: ensures that each document has its associated meta data that can be used to give documents and folders, the business sense; document business classifications encapsulate business related information.
Comprehensive and fast "Search" Mechanism: Comprehensive "Search" mechanism is to search for documents, document meta data and knowledge base.
Versatility & Scalability: Any type of file format can be uploaded to the system and it has been designed from the ground up to be as fast as possible, no matter how many files you have. User Based Document Security: Document access based on privileges is granted to users by document author, Highlights areas of your documents for later reference and Jots down important notes over the documents themselves.

Web Content Management System

So what is a CMS web site?

CMS or a 'Content Management System' quite literally allows you to control and manage the content within your web site - without technical training. Using this uncomplicated system you can very easily add, delete images and edit text in your web site instantly. You can also have an unlimited number of pages and a full site-search engine. What's more... with ‘Virile IT Solutions - Web Design' you can have a highly professional CMS web site at a very reasonable price indeed!

Users with no programming or HTML experience? Simply put, if you have just a little experience with Microsoft Word then you will be able to manage the content of your own web site very easily indeed. You need to have no programming or HTML experience. Editing can be done with any normal web browser from anywhere in the world - or with your iPhone too.

Why should you opt for CMS?

Many companies find it difficult to keep their web site content as up-to-date as they would like. Often there are delays getting new content online, the site stagnates and your clients get to see outdated information. That's why so many companies are turning to CMS. A CMS web presence allows you to manage your web site even if you have no technical knowledge, experience with HTML or web site design. It also reduces the calls to your web design agency or IT department for changes to the web site. CMS reduces the time required to publish, allowing you to get your content on-line faster. This is a very important issue for any professional web site.

Why use "Virile IT" to develop your CMS website?

You have read some really amazing things about CMS on this page. Having a web site that you can manage yourself is the perfect solution for most companies. However, you need a professional company to design and develop your site. Virile IT Solutions is a professional Joomla developer. Our sites are featured in many online design portfolios. Our sites not only look good - we market them so that they perform well and bring you traffic and business. It's no coincidence that we are chosen to develop websites by companies from all over World.

In the field of web design you really do get what you pay for. Let's face it - it doesn't matter how little you pay for your website or how attractive it is. If it can't rapidly be found in the search engines then it is losing money for you every single day. Now that is a very expensive website! Once 'Virile IT Solutions - Web Design' has developed your CMS site, it belongs to you. There are no monthly fees - no license fees - no maintenance fees - you are not tied to us in any way. You login to your own website to control your own content. You have complete independence and total control! If you should require any support, then of course we are there for you. Simply contact us for a hands-on demonstration and see how CMS can help you become highly competitive on the World Wide Web.